Using state of the art technology, we scan your documents, prepare a searchable file and quality check. Our experts ensure each file is accurate, checked and indexed as required.
All your data and information available at the touch a button.
TRM provide organisations, UK wide, with high value and secure document management solutions. We use, only, best in class scanning technology and the most robust of OCR’ing (optical character recognition) software to achieve consistently accurate results.
With office locations UK wide, we have collection services available from Lands End to John O’Groats.
How does it work?
It starts with our own vehicles picking up documents from your office. These vehicles use the latest tracking technology and are all fitted with Dash Cams for security.
We ask that the documents are safely filed in archive boxes, these can also be supplied by us upon request. We will schedule a time, which suits you, for our drivers to attend site and transfer the files to our vehicle for delivery back to our production facility in Paisley, near Glasgow.
Upon receipt in our facility, your documents are given a unique works number before entering our pre production area. The documents are checked by our pre-production specialists before entering the job cycle.
Our preperation specialists, remove staples, folds, paper clips, and elastic bands.
From preperation, your documents enter our production area where they are scanned, using state of the art industrial scanners. Our market leading Kodak scanners can process up to 4,000 pages per hour, per unit. Our quality assurance process involves image checks on every scanned document, and individual page checks on a proportion of every job, this ensures the most accurate output possible.
Indexing takes place, as agreed with the client, at box level, folder level, or even page level. The completed job provides a fully searchable, secure, pdf file.
Coupled with our electronic document management solution, Docuflo, and our end to end print, network, backup, migration and IT support, our scanning service truly forms the backbone of a our managed service offering.