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What kind of documents can be digitised by TRM?

Professional scanning services can be carried out for a wide variety of document types and sizes. From the smallest receipt to large format drawings and plans. Regular daily scanning can also be completed for incoming surveys, claims forms and invoices, taking the burden away from your team and enabling faster processing.

Business scanning services are in high demand with companies looking to improve data compliance, go paperless and ultimately reduce ongoing costs. This blog details the different types of documents TRM scans and the business benefits.

 

Outsourced business scanning services will enable you to:

Increase productivity – professional business scanning allows data to be digitised quickly, providing fast information back to your team for processing or analysis.

Reduce paperwork– that is arriving into your business and cut future archive storage costs.

Improve image quality – All images are output to 200 or 300dpi as standard and quality checked at every point in the process. No more time wasted on re-scans and reduced scanner maintenance.

Better compliance – TRM is accredited to ISO 9001 and ICO (General data protection act 1988 / GDPR).

Reduce costs – as digital images can be accessed from multiple locations quickly and easily.

Improved use of staff – No need to have staff looking for paper documents in physical filing cabinets / shelfs.

Full audit trail- as you can see who has accessed your documents and when.

Improved use of space- Reduced need to store paper in storage cabinets or archive rooms within offices.

 

What types of documents do TRM Scan?

Confidential Documents
Choosing a professional scanning bureau such as TRM to handle your confidential documents means that you can be sure any sensitive or personal data is kept safe and secure, whilst reaping the benefits of digitisation.

TRM is accredited with ISO 9001 and have systems and procedures to ensure ICO and GDPR compliance. All staff sign yearly confidential agreements. All work is carried out in our Paisley office by our own staff. The facility has 24/7 recording CCTV as well as the usual security measures. Our vehicles have GPS dashcams for added security while data is in transit to and from our facility.

Small Format Documents
Small format documents are digitised on our fleet of scanners. Using production scanners, all documents are captured to fully searchable pdf with OCR file format and named / indexed to meet clients retrieval needs. Scanners are modern, well serviced, running ultrasonic double feed detection, auto rotation, deskew and operated using market leading capture software.

Small format paperwork includes any size up to A3 including receipts, tickets, A5 and A4 including double sided. All paperwork will be prepped / cleaned prior to scanning, removal of staples and bindings and paperclips, torn docs repaired, and folded docs flattened. This is no problem for a professional scanning bureau.

Large Format Documents
Similarly, larger format documents pose no problem for a professional business scanning company. Whether it’s large drawings, maps or plans, TRM possesses market leading Colortrac scanners to scan any documents that are larger than A3 to an outstanding quality. These can include A2, A1, or A0+ sized documents on paper or transparent drawing material.  Our team will prepare your large format documents for scanning, this process includes repairing any small rips prior to scanning. Once digitised your drawings can be indexed by any required information, for example drawing number, location or date allowing you to digitally search and retrieve information quickly.

Books, Manuals and Notes
TRM has a specially dedicated book scanner, which can swiftly scan any size or type of book or framed / fragile material using its overhead mounted fixed scanner setup – with separate book press. Our book scanning services are trusted by a range of blue chip companies, as well as public organisations such as councils, archivists, historians and the NHS. This is the ideal way to digitise manuals, spiral bound notes or books.

Microfilm Scanning

Microfilm in its various forms was once the must have document management system between 1970’s and the early 2000’s. Many organisations still rely heavily on the data held within this historical DMS. Using market leading Sunrise and Wicks and Wilson production scanners, our specialist teams will scan all forms of films / negatives to a fully searchable pdf with OCR file format. Able to be imported in to modern EDMS’s. Reducing the need for costly and often outdated Microfilm viewers.

 

For more information on TRM and how we can help your business please get in touch we’d be delighted to provide a no obligation quote. Email sales@trmdml.co.uk or call 0333 300 325

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